Switch Row/Column Grayed Out for a Chart in PowerPoint?

Created: Wednesday, June 7, 2017, posted by Geetesh Bajaj at 9:30 am

It’s easy to switch series by clicking the Switch Row/Column button–but wait, do you see the Switch Row/Column button grayed out?


1 Star2 Stars3 Stars4 Stars5 Stars (No Ratings Yet)
Loading...

Once you insert a chart in PowerPoint, you may find that you mixed up the series and categories! It’s easy to switch between both of them by clicking the Switch Row/Column button on the Chart Tools Design tab of the Ribbon–but wait, do you see the Switch Row/Column button grayed out, as shown highlighted in red within the screenshot below?

Switch Row/Column Grayed Out for a Chart in PowerPoint

The solution is simple, although not so apparent. All you need to do is to right-click the chart on your slide to bring up the contextual menu, shown below. Now select the Edit Data option.

Switch Row/Column Edit Chart

Now PowerPoint will bring up an instance of Excel and open your data, ready for editing. Of course, even if you do not want to edit, you will be happy to discover that the Switch Row/Column button is no longer grayed out, as shown in the screenshot below!

Switch Row/Column Active


Related Posts

Data Labels Show Rather Than the Expected Value or Number in PowerPoint Charts Do you see charts with data labels that read rather than a real value or number? Do you see this behavior more in PowerPoint slides you receive from ...
Change PowerPoint Slide Size, and You Lose Fonts, Backgrounds, and Colors! A few days ago, I needed to demo some animation effects in a training class. I happened to open one of my older presentation decks, and this one was p...
This Presentation Cannot Be Edited Because It Contains a Read-Only Embedded Font Let us assume you received or created a presentation in a version earlier than PowerPoint 2003 for Windows (97, 2000, 2002). You probably have fonts e...
Why Does My Windows Computer Have No PowerPoint? The Problem Many users believe that their Microsoft Windows operating system includes PowerPoint, or other Microsoft Office programs. Their reasoning...

Microsoft and the Office logo are trademarks or registered trademarks of Microsoft Corporation in the United States and/or other countries.

Plagiarism will be detected by Copyscape

© 2000-2018, Geetesh Bajaj - All rights reserved.

since November 02, 2000