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Wednesday, January 22, 2020, posted by Geetesh Bajaj at 9:30 am

Original content by AlexAnndra Ontra and James Ontra
Enhanced by Geetesh Bajaj

In the last part of this Presentation Management series of posts, we looked at how presentation management balances both sides of the enterprise: the high-level corporate brand and objectives with the everyday tasks of the employees out in the field. In this post, we will take the concept further, and explore how content gets transformed as a result of presentation management.

Once cloud storage, active files, slide libraries, visualization and search are up and running, anyone at your company can use it to build better presentations using the best content from your best people. And as that discipline spreads throughout your organization, you will notice some very interesting effects on the culture of presentations.

The old idea of one-and-done presentations fades away, and a new culture of reuse takes over. And the more a file and slide are reused, the more productive they become, and the higher the return on your content investment. Here are other ways the concept of presentations changes after the implementation of presentation management.

Employees Create New Presentations from Existing Content

Employees will use a slide or file many times over again in different presentations for different meetings. More bang for your buck. Find the slide and file you need, when you need it, and then create a custom presentation using that file or slide. Presentation management strategy expedites this process.

Also, when this slide gets updated, employees can get an updated deck almost instantly. So if you had fifty or five-hundred employees using this same slide, editing the slide once could push updated content to all of them.

Employees Create New Presentations from Existing Content

Internal and External Usage Gets Easier

When companies think enterprise, they think internal for their employees only. That’s great for company employees who are collaborating on a project and can all access the material and review it together through the same drive. But presentation management also includes external usage. Those same files, accessible from the same repository, can be shared on-demand with a client or partner outside of the enterprise. Presentation management includes the ability to share and collaborate externally, via shared links, webinars or chats.

Internal and external usage is controlled through permissions and security. So your company can still manage how, where and with whom files and slides are shared. Confidential information will stay that way. One version of the content – one source of truth — can be used in multiple scenarios. This limits the need for multiple versions in different locations. One enterprise asset, repurposed for different needs.

Internal and External Usage Gets Easier

Presentation management can change the overall meeting experience. Old-school linear presentations, prepared the day before and followed slide by slide, force the presenter to talk at his audience. No one likes to be talked at. With accessible files, the presenter can comfortably go “off-slides” because he has the content to support his message. At the same time, the other meeting attendees are encouraged to participate and contribute to the meeting. The result is less proselytizing and more conversation, which means that more information gets shared and everyone is more productive.

The presentation follows the conversation.

In the next post of this series, we will look at interactive presentations.

Presentation Management Series: All Posts

All posts from the Presentation Management series are listed on this page, Presentation Management: The Entire Series.


Quiz

First, try and answer these questions. Feel free to read the post again if needed. Then, scroll down to below the author profiles to find the answers.

Q1: Cloud storage, active files, slide libraries, visualization and search: these are all components of presentation management. Is this true or false?

Q2: How can files placed within your presentation management platform be shared on-demand with a client or partner outside of your enterprise?


AlexAnndra Ontra
 
AlexAnndra Ontra, co-founder of Shufflrr, is a leading advocate for presentation management. She has been providing presentation technology and consulting services to global enterprises for over 15 years.

At Shufflrr, Alex advises Shufflrr clients through the process: from trial, to content architecture, through the launch, training and then on-going software upgrades. She’s hands-on. She is a leading expert in presentation management strategy, implementation, and adaptation.

 

James Ontra
 
James Ontra is co-founder and CEO of Shufflrr.  His 30-year career has focused on the highest profile presentations for world class companies.  His clients have included:  American Express, Bloomberg, Epcot Center, Mercedes Benz, NBC Olympics, Warner Bros. and many more.

His vision and strategy have been driving Presentation Management to become a recognized communication discipline.  James combined this passion with technical development to build Shufflrr. Presentation Management is smart communication strategy.

 

Geetesh Bajaj
 
Geetesh Bajaj is an awarded Microsoft PowerPoint MVP (Most Valuable Professional), and has been designing and training with PowerPoint for more than two decades. He heads Indezine, a presentation design studio and content development organization based out of Hyderabad, India.

Geetesh believes that any PowerPoint presentation is a sum of its elements–these elements include abstract elements like story, consistency, and interactivity — and also slide elements like shapes, graphics, charts, text, sound, video, and animation. He explains how these elements work together in his training sessions. He has also authored six books on PowerPoint and Microsoft Office.


Quiz Answers

A1: Yes, this is true. Presentation management is a technology that’s encompassing.

A2: Presentation management includes the ability to share and collaborate externally, via shared links, webinars or chats.

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Thursday, January 2, 2020, posted by Geetesh Bajaj at 9:30 am

Do you want to create Animated GIFs using PowerPoint? Now that Microsoft has finally added this feature to Office 365 versions of PowerPoint, you can create an Animated GIF from your PowerPoint slides effortlessly.

Here’s a quick walk-through video I created.

If you are creating a new presentation from scratch for the animated GIF, make sure that your PowerPoint slide proportions are exactly what you want. You can change these proportions by accessing the Design tab on the Ribbon, and then clicking the Slide Size button. Doing so will bring up the Slide Size drop-down menu you can see in Figure 1, below.

Slide Size
Figure 1: Slide Size drop-down menu

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Monday, December 30, 2019, posted by Geetesh Bajaj at 9:30 am

By Puneet Gogia

If you are a project manager then I’m sure you agree with me on this:

For a project manager, one of the most important things is to track the progress of the project.

Type “Yes” in the comment section, if you agree.

Well, there are a lot of charts and templates which you can use to track your projects, but one of my favorites is the Gantt Chart, which is also one of the popular charts. And if you are an aspiring project manager then it’s important for you to learn to create a Gantt chart in PowerPoint.

Here’s the thing, creating a chart directly in PowerPoint gives you an edge that you can present it anytime without any hassle.

So today, to help you with this, I’ll be sharing a step by step process to create a Gantt chart in PowerPoint.

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Thursday, December 5, 2019, posted by Geetesh Bajaj at 9:45 am

As many of you are aware, we are running a series of posts on Presentation Management. This has been possible with support from AlexAnndra Ontra and James Ontra, who have permitted us to serialize their book. Additionally, some value addition to the content is being done to add visuals, videos, excerpts, and more so that we can bring you a more interactive format.

Here are all the posts published so far. We will update this list when new posts are added.

Presentation Management 01: Ending the Tangled Mess of PowerPoint?Presentation Management 01: Ending the Tangled Mess of PowerPoint?
March 11, 2019

 

Presentation Management 02: What’s Wrong With PowerPoint (As If You Didn’t Know Already)Presentation Management 02: What’s Wrong With PowerPoint (As If You Didn’t Know Already)
April 12, 2019

 

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Thursday, December 5, 2019, posted by Geetesh Bajaj at 9:30 am

Original content by AlexAnndra Ontra and James Ontra
Enhanced by Geetesh Bajaj

In the last post in this series, we looked at how important compliance is in presentation management. And in this post, we explore how components of presentation management can help you achieve availability of content seamlessly, everyday.

Presentation management balances both sides of the enterprise: the high-level corporate brand and objectives with the everyday tasks of the employees out in the field — the folks whose day-to-day tasks are what actually build the business. Presentation management makes enterprise files available for everyday use and vice versa. It’s like a merger of content. To achieve this requires three key components:

  1. Cloud-based technology that can store, update and track presentations;
  2. Analytics and machine learning that can recognize patterns in and the effectiveness of presentations; and
  3. A cultural shift toward thinking about presentations differently.

These components, when combined, will change the nature of presentations in your organization.

Enterprise Files for Everyday Use

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