Here’s a question from a reader: I’m trying to replace the MS Mincho font used in my PowerPoint presentation with another font, but PowerPoint won’t allow me to do so. What are my options?
Although this seems like a simple question, there are many factors that could be at play here. Let’s explore them, one by one.
Not Just MS Mincho
Although the question asked by the reader was about MS Mincho, you can use the guidelines and ideas shared in this post for any other font.
1. You probably do not have MS Mincho installed
If you open a presentation that uses MS Mincho, and if that font is not installed on your system, then PowerPoint won’t tell you that MS Mincho is being substituted by another font.
But isn’t MS Mincho a font that is installed as part of Microsoft Windows? Why would the font need to be substituted if it already exists?
Yes, if you are using a Japanese version of Windows, or if you have installed Japanese supplemental fonts, you may have MS Mincho available within the Fonts drop-down list in PowerPoint or other programs. It’s also possible that you may have MS Mincho installed if you upgraded from an older version of Windows, such as Windows 7 or Windows 8 to Windows 10.
Explore Installed Fonts in Windows’ Fonts App
To find out which fonts are installed in Windows using the Fonts app, follow these steps:
- Press the Windows and R keys together to bring up the Run window.
- Type in “control fonts” without the quotes in the Run window, as shown in Figure 1, below. Next, click the OK button, shown highlighted in red within Figure 1, or press the Enter key.
Figure 1: Access the Fonts app via the Run command
- Doing so opens the Fonts app that lists all installed fonts, as shown in Figure 2, below. You can see that Kozuka Mincho Pro is installed, as shown highlighted in red within Figure 2. Do note that this font is not the same as MS Mincho. While MS Mincho is from Microsoft, Kozuka Mincho Pro is from Adobe. If you have some Adobe programs installed, they may have installed Kozuka Mincho Pro as well.
Figure 2: Mincho is not installed
Ways to Get Mincho
Here are some ways to get MS Mincho:
- If you do not have MS Mincho installed, you can copy it from an older computer to the computer where you want it installed.
- You can also search online for a download location, and it seems that this font is available from many sites, including some free font sites, but not from the Microsoft site. Make sure you download from a site that provides you a genuine font. The Fontscom site does sell MS Mincho.
- And here’s the easiest option. You can install the Japanese language pack in Windows to automatically install MS Mincho, legally and at no cost.
Steve Rindsberg, a PowerPoint MVP who also has considerable experience with Japanese says, Also, if users have a presentation that includes Mincho, it’s likely to have been edited on a Japanese-language system and might then have that odd linebreak-in-the-middle-of-words problem; to fix that, you must have Japanese language support installed. So installing Japanese language support and getting an installed copy of MS Mincho is a win-win!
MS Mincho in an Older Version of Windows
I found MS Mincho in an older version of Microsoft Windows. In fact, the version I used is Windows Vista, which is the predecessor of Windows 7.
Figure 3, below, shows the Fonts app in Windows Vista, with MS Mincho highlighted in red. Do note that the font is quite large at 8.66 MB.
Figure 3: MS Mincho in older Windows version
You can copy this file from an older version of Windows, and drag it into the Fonts folder in a newer version, as shown in Figure 2, previously on this page. Of course, this assumes that both copies of Windows are licensed to you, and Microsoft Office installations on both computers are also licensed to you. If these factors are not true, then you may be on the wrong side of the law if you attempt to copy fonts from one computer to another. We cannot be held responsible for anything you decide to do, and it’s best you discuss whatever you are doing with your legal counsel.
2. You cannot replace MS Mincho with a Single-byte Font
We will not go into the differences between single and double-byte fonts in this post, but if you are interested in learning more, please look at these resources:
The simple answer is that PowerPoint only allows you to replace a double-byte font with another double-byte font. So, even if you used no Japanese characters of MS Mincho and only used Latin characters, you still cannot replace occurrences of MS Mincho in your PowerPoint presentation with Arial, Calibri, or another font.
Replace Fonts with Slidewise
While PowerPoint won’t let you replace a double-byte font with a single-byte one, a third-party add-in called Slidewise lets you easily do so:
- Make sure you have Slidewise installed. You should have a new Slidewise tab in the Ribbon, and a Show/Hide button in this tab, as shown in Figure 4, below.
Figure 4: Slidewise tab of the Ribbon
- Click the Show/Hide button to bring up the Slidewise Task Pane, shown in Figure 5, below.
Figure 5: MS Mincho in Slidewise
- You will see that MS Mincho is listed in the Fonts area and has a red exclamation point. This indicates a missing or substituted font. You can click on the three ellipses icon next to this listing to bring up the Replace Font(s) option, as shown highlighted in red within Figure 5, above. Click this option.
- Doing so brings up Slidewise’s Replace Fonts dialog box, shown in Figure 6, below. Although this dialog box looks similar to PowerPoint’s own Replace Fonts dialog box, this one is a little different because it lets you change to a single-byte font or even the default font of the presentation. To choose the default font, you will choose either the Theme Font (Headings) or the Theme Font (Body) option, as shown highlighted in red within Figure 6.
Figure 5: Replace Fonts in Slidewise
- Slidewise will warn you that it needs to save and close your file to make changes, as shown in Figure 6, below. Click the Confirm and apply changes button, highlighted in red within Figure 6.
Figure 6: Confirm and apply changes
3. Manually Replace MS Mincho with Another Font
The third option is to manually find all occurrences of MS Mincho, and then change the font to something else. Do note that this can be a time-consuming task because fonts could have been used on slides, in the Slide Master, or even in other Masters such as the Notes or Handout Masters. Do look out in charts and tables too, and in the work area beyond the actual slides themselves.
Steve Rindsberg adds, If Mincho, or any other missing font isn’t installed, PowerPoint and Windows will substitute the closest available font. Before trying to hunt down every possible instance of the errant font, look carefully at your slides and notes text. If nothing seems amiss, you might want to leave it as is. That missing font might be a space character in one Notes page, or something else that’s inconsequential.
Whatever approach you take, you need to ensure that you are using fonts that will work as well on the computers your recipients use.