By Barrera Alcova
This post is not really about PowerPoint and presenting, but it is about keeping your files and data safe, including your PowerPoint content”
Keeping your valuable data like important documents, passwords, financial and other personal information safe and protected from outsider has long been a priority of businesses and organizations, but it’s increasingly significant for consumers and individuals to understand the importance of data protection and sound practices to keep your sensitive personal information safe and secure.
Protecting your security and privacy of data doesn’t have to be a complex or daunting task. Let’s look at some simple ways you can use to keep your data safe and secure.
1. Use Different Email Addresses for Different Types of Accounts
Most people have one email account for all their personal activities. This means that all of your social media notifications, important business mails, website registrations, newsletters, bills, password resets, and many more are accessible on a single email account.
Having everything in one place can be a big security risk, you can lose everything associated with it. If a stranger has access to your account, they’d be able to access all your personnel information also remember that when you reset your password on most sites, the link to reset goes to your email. This could allow someone to lock you out from your own account.
The best way to protect your data online is to use separate email accounts for different purposes. This will help boost your security by limiting the damage done by the security breaches. It’s even better if you use secure email services for your most important accounts.
2. Practice Good Password Management
Without strong password protection, you may as well leaving the door open of your virtual office to anyone. Always create strong passwords, and change them often. Never save important passwords on a piece of paper or somewhere easily accessible. Effective password policies are critical for every business.
Ensure that passwords are required to be changed frequently, say every few months, and make sure not to reuse the old passwords. Don’t use insecure options such as names, birth-dates, or any easy-to-guess passwords. Audit password changes to allow you to keep track of when they change – this will also help to solve password security breaches. If you need to safely store passwords, look into a secure password management tool, which can help you to maintain strong unique passwords for all of your accounts. These programs can generate strong passwords for you, enter credentials automatically, and remind you to update your passwords periodically.
3. Backup Your Data
Back up your data via reliable hardware or software. Backing up data is often overlooked, but is considered to be a very important aspect of data protection. Basically, backing up creates a duplicate copy of your data so that if a device is lost, stolen, or compromised, you don’t lose your important information. There are cloud-based services that offer backup which can be a good solution for backing up your data or you can opt for various external hard drives as a physical option. External hard drives are usually safe. Opt for more renowned brands such as Western Digital or Sandisk. Western Digital My Book Duo is a great product, and it has excellent support, and in case you run into any trouble, My Book Duo data recovery options are available too.
4. Keep Software Up-to-date
Installing software updates for your operating system and applications is vital. Always install the latest security updates for your devices and software. Turn on Automatic Updates for your system. Use web browsers such as Chrome or Firefox that receive frequent, automatic security updates. also, Make sure to keep your security browser plug-ins up-to-date.
5. Be Careful About What You Click
Avoid visiting unknown websites or downloading software from untrusted sources. These sites often host malware that will automatically install and compromise your computer.
6. Use Antivirus and Malware Protection Tools
One way of ensuring the safety and protection of your PC is by installing antivirus software. However, most people tend to forget the importance of this tool as they feel like the built-in security features in their PCs are enough to shield them from all kinds of threats and attacks.
Antivirus tools can help you address malware attacks even before they can cause harm to your system. Most of these tools allow you to scan infected files that can cause a major security incident. Also, antivirus apps can alert you if certain malicious activities are being done to your device or system. This helps you become aware of the possible threats your computer might face. Antivirus tools can help protect your shared networks against malicious attacks like ransomware & trojan horses.
7. Turn on Two-Factor Authentication
If you find passwords annoying, you might not like two-factor authentication much. But security experts say it’s one of the best ways to protect your online accounts and private data. In simple words, two-factor authentication adds a second step in your usual log-in process. Once you enter your username and password, you’ll be prompted to enter a code sent as a text message or an email, or sometimes as a push notification on your phone.
8. Practice the Principle of Least Privilege (PoLP)
Principle of Least Privilege (PoLP) refers to the concept and practice of restricting access rights for users, accounts, and processes to only those resources actually required to perform routine or authorized tasks.
Do not log into a computer with administrator rights unless you must do so to perform a specific activity. Running your computer as an admin leaves your computer vulnerable to security risk. Simply visiting an unfamiliar Internet site with these high-privilege accounts can cause extreme damage to your computer, such as reformatting your hard drive, deleting all your files, and creating a new user account with administrative access. When you do need to access admin rights, always follow security procedures.
9. Encrypt Your Data
Encryption is designed to scramble your data so no one can understand what it says without a key. It’s not only useful for protecting information on your computer, but also for making sure text messages and emails on your phone aren’t subject to prying eyes.
On your computer, productivity applications such as Microsoft Office and Adobe Acrobat allow you to set passwords on important business documents and specify the type of encryption to be used. Encrypting File System (EFS) and disk encryption products allow you to encrypt files, folders, removable USB drives, flash drives, and more.
The views and opinions expressed in this blog post or content are those of the authors or the interviewees and do not necessarily reflect the official policy or position of any other agency, organization, employer, or company.