Use Non-Installed Fonts in PowerPoint

Created: Friday, December 15, 2017, posted by at 9:30 am

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You all know that you can easily change the font for any selected text in PowerPoint, by choosing any installed font on your system. But did you know that you can use fonts that don’t exist on your system!

This is either a trick or a bug and is similar to the analogy of a glass, half full. Some would complain about the glass being half-empty while others would be satisfied with the glass being half-full! In other words, this is a two-edged sword.

I heard about this trick from Steve Rindsberg, who credits it to a post on Microsoft Answers. John Wilson and the original poster answered the question, and Steve further refined and added some details.

So is this a trick or a bug for you? Let’s find out right away:

  1. Select some text. Either select some text or select the entire text container (text box, placeholder, or shape).
  2. Now go to the Home tab, locate the Font group and click in the Font dropdown list, as shown in Figure 1, below.
  3. An Existing Font

Now if you remember, we called this technique a two-edged sword. So what are the pros and the cons?

Steve Rindsberg adds, “I suppose it’s a feature of sorts. If you know that a client has a font named JHA Bodoni Ritalic on their system, you can make them happy. Of course, since you don’t have the font, you’ve no idea what it’s going to look like. And if you mistype the name? Ooopsie. And that’s where the real bug bites. Once you’ve formatted text in one of these imaginary fonts, if you try to use the Font Replace dialog box, PowerPoint decides that it’s a double-byte font, and then, of course, you cannot replace it with a single-byte font! Of course, you can replace with another double-byte font. And only a real one. This time, imaginary ones won’t do.”

Now to end on a happy note, if your high net worth client has a license for JHA Bodoni Ritalic or a similarly expensive font, then at least you can use that font even if you don’t have it installed. Make sure you have another copy of the presentation with an installed font, so that even with your client happy, you can still go back and make edits to the slides. And try and use a font that looks similar to your non-existent, non-installed font!

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