Question: I have these Acrobat PDFs, Word documents, and Excel spreadsheets that I need to be part of my PowerPoint presentation with all their formatting. But to do that I need to embed or link to those files — and most of the time I get the irritating security warning when I access them from within a PowerPoint show! Any better options or ideas?
Answer: That can be so irritating — and I do have an easy solution although it’s not free.
Look at Adobe’s FlashPaper program that allows you to print anything to a Flash SWF file — then insert those Flash SWFs inside PowerPoint slides. Since these are embedded within the slide, there are no warning dialog boxes — and you can even scroll, zoom, and pan these documents!
Tim Wilson sent me a couple of gotchas for this tip:
- Set up the printing properties for FlashPaper to use a custom paper size. In Windows, you do this through Control Panel > Printers and Faxes. Make the paper size slightly larger than your image. If you don’t do this, FlashPaper will chop your image up into separate pages!
- Leave space on your PowerPoint slide for users to click, to advance the slide show away from your Flashpaper slide. Perhaps include a ‘Continue’ label people can click on. If your FlashPaper object covers the whole slide, your users won’t be able to navigate away from the slide.