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Question: I have these Acrobat PDFs, Word documents, and Excel spreadsheets that I need to be part of my PowerPoint presentation with all their formatting. But to do that I need to embed or link to those files — and most of the time I get the irritating security warning when I access them from within a PowerPoint show! Any better options or ideas?
Answer: That can be so irritating — and I do have an easy solution although it’s not free.
Look at Adobe’s FlashPaper program that allows you to print anything to a Flash SWF file — then insert those Flash SWFs inside PowerPoint slides. Since these are embedded within the slide, there are no warning dialog boxes — and you can even scroll, zoom, and pan these documents!
Tim Wilson sent me a couple of gotchas for this tip:
- Set up the printing properties for FlashPaper to use a custom paper size. In Windows, you do this through Control Panel > Printers and Faxes. Make the paper size slightly larger than your image. If you don’t do this, FlashPaper will chop your image up into separate pages!
- Leave space on your PowerPoint slide for users to click, to advance the slide show away from your Flashpaper slide. Perhaps include a ‘Continue’ label people can click on. If your FlashPaper object covers the whole slide, your users won’t be able to navigate away from the slide.
If you need to know how you can insert Flash SWFs in PowerPoint, look here…
Categories: powerpoint, powerpoint_flash, pdf, tutorials
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