PowerPoint Notes: November 2010

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Select Multiple Objects in PowerPoint 2003

Monday, November 29, 2010
posted by Geetesh on 9:49 AM IST

I'll tell you an easy way to get frustrated, and an easier way to overcome it!

Get hold of a PowerPoint slides that has many animated slide objects that overlay each other. Now select the object stacked right at the bottom of the other objects. Does this have to be so difficult?

To select objects that are not too easy to access, you should use the Select Multiple Objects tool (if you use PowerPoint 2007, this does not apply to you). If you haven't heard of this animal, I won't blame you because it's not visible by default. First you need to customize your Drawing toolbar to see this option:

  1. If the Drawing toolbar is not visible, choose View | Toolbars | Drawing.

  2. Then choose View | Toolbars | Customize. This will summon the Customize dialog box that you can see in Figure 1.

    Customize Toolbars in PowerPoint (01)
    Figure 1: Customize

  3. Now select the Drawing category in the left pane, and the Select Multiple Objects option in the right pane. Drag this option to the Drawing toolbar, as shown in Figure 2.

    Customize Toolbars in PowerPoint (02)
    Figure 2: Drag the icon to the toolbar

  4. Click Close to exit the Customize dialog box.

  5. Now when you have too many objects on a slide, just click the Select Multiple Objects option, and you'll see the dialog box that you can see in Figure 3.

    Customize Toolbars in PowerPoint (03)
    Figure 3: Select Multiple Objects

  6. You can now select one or more objects on the slide -- and you can also select any object on the slide!
Note: PowerPoint MVP Shyam Pillai creates the Shape Console add-in that adds a miniature floating window inside PowerPoint -- this displays the current selected shape on the slide. Shape Console is a free download.

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Wednesday, November 10, 2010
posted by Geetesh on 10:12 AM IST

I received this question a while ago from someone using PowerPoint 2003:

I inserted a sound from the Clip Art task pane onto the slide and the sound icon shows up but it won't play the sound when I am on that slide while playing the whole presentation. Please help!

OK -- the answer for this question works not only for PowerPoint 2003 but also for most other versions:

  1. Right click the inserted sound, and choose Custom Animation from the resultant menu. This will bring up the Custom Animation task pane.

  2. With the sound clip still selected, click the Add Effect | Object Actions | Play -- this will add a play animation for the selected sound clip within the Custom Animation task pane -- select the animation within the task pane.

  3. Now change the Start event to After Previous.

  4. Save your presentation.
Now your sound will play automatically when you get to that particular slide within your presentation!

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