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PowerPoint Notes: October 2008

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Thursday, October 23, 2008
posted by Geetesh at 2:54 PM IST

A friend sent me this question: I want to make one slide .PPS file. On click, or on pressing any key the .PPS file should exit or close. Can this be done?

Yes, it can -- it's easier to do this on click rather than by pressing any key. Follow these steps:

  1. With your one slide presentation ready, open it in PowerPoint.

  2. PowerPoint 2007 users can then select the rectangle shape from the Home tab | Drawing | Shapes gallery. Users of earlier versions will find the rectangle shape option in the Drawing toolbar located below the PowerPoint interface.

  3. Draw a rectangle that covers the entire slide. You'll have to drag the corners of the rectangle to resize.

  4. With the rectangle selected, PowerPoint 2007 users can choose the Insert tab | Links | Action to bring up the Action Settings dialog box that you see in Figure 1. Users of earlier PowerPoint versions can access the same dialog box by right-clicking the rectangle, and choosing Action Settings from the resultant menu.

    Action Settings in PowerPoint
    Figure 1: Action Settings

  5. Click the Hyperlink to radio button, and from the text dropdown box, choose the End Show option (see Figure 1 above) . Click OK to exit the dialog box.

  6. PowerPoint 2007 users can now select the rectangle, so that the Drawing Tools Format tab is visible in the Ribbon -- activate this tab, and then select the Shape Fill option to reveal a flyout menu. Choose the More Fill Colors option to bring up the Colors dialog box -- change the Transparency to 99%, and click OK. With the rectangle still selected, choose the Drawing Tools Format tab | Shape Styles | Shape Outline | No Outline option.

    Users of previous PowerPoint versions can double click the rectangle to summon the Format AutoShape dialog box. In this multi-tabbed dialog box, select the Colors and Lines tab, then under the Color dropdown list, drag the Transparency slider to 99%. In the Line Color dropdown list, choose the No Line option. Click OK to get back to the slide.

  7. Now when you play this presentation, just click anywhere to end the show!

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