Echo Swinford, PowerPoint MVP resolves the mystery of the algorithm behind the changing cases in PowerPoint!
Do you use Shift+F3 to toggle through the change case options on selected text in PowerPoint, and wonder why sometimes only the first word gets a capital letter, but at other times all the words get capitalized?
Here’s a more detailed example — suppose I double-click to select all the words in a text box on the slide: fetal and neonatal disease. I hit Shift+F3. I expected to get Fetal And Neonatal Disease and then, if I hit Shift+F3 again, FETAL AND NEONATAL DISEASE.
Instead, the first time I hit Shift+F3, I get Fetal and neonatal disease. The second time, I get all caps, and the third time I’m back to all lower case as expected. But how do I know when to expect sentence case (e.g., Fetal and neonatal disease) and when to expect title case* (e.g., Fetal And Neonatal Disease)?
*And yes, I know it’s not a true title case — in fact, you’ll notice that in 2007 this is now called “Capitalize Every Word,” not “Title Case.”
I think this has to do with punctuation, or, rather, an invisible paragraph marker at the end of text.
Here’s what Beth Melton, Word MVP (thanks, Beth!) and I figured out:
If you select text in a Title Placeholder and Shift+F3, you’ll get title case.
If you select text in a manual textbox, which you get depends on what you’ve selected and also HOW you’ve selected it. In the case of selecting all text in a textbox, for example, “fetal and neonatal studies”…
Personally, this all seems overly complicated to me. Sure wish we could see the non-printing characters; I probably would have figured this out years ago….
*I’m assuming an invisible paragraph marker because if you try the three ways to select text and then paste the text into a new empty textbox, the first two ways give you an empty “paragraph” below, while the third way (right-to-left) doesn’t.
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