PowerPoint Notes: April 2006

Info-things on PowerPoint usage including tips, techniques and tutorials.

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Output Notes from PowerPoint

Saturday, April 08, 2006
posted by Geetesh on 1:08 PM IST



I'm looking for a way to output my PowerPoint notes alone, or a presentation without the metafile overhead. I need the slides plus the notes - or even a way to get the notes without anything else.

You'll need to have Microsoft Word installed on your system in addition to Microsoft PowerPoint for this trick to work:

  1. Open your presentation and choose File Send to Microsoft (Office) Word.

  2. Select the Notes next to slides option, and click OK.

  3. Microsoft Word creates a table with slide thumbnails and notes. Delete the unnecessary column in the resulting Word table that includes the thumbnails - to do that, select the entire column, right-click and choose Delete Columns.

  4. Choose Table Convert Table to Text... Choose your text separator (or choose a custom separator).

2 comments




posted by Geetesh on 10:32 AM IST



Is it possible to pause the slide show AND the music simultaneously? I want to be able to stop on a particular slide and talk about it with the music OFF, then start the next slide and have the music resume playing. If there is a way to do this Microsoft sure doesn't make it clear how. Thanks.

That's certainly possible - and this also works with any movies in the presentation. Most laptops (and even keyboards these days) have a Mute button or hotkey - press that to mute the sound. To resume, you'll have to press the Mute button or hotkey again.

To pause both the presentation and sound at the same time, press the Pause key on your keyboard - to resume, press Pause again.

In the same way if you don't want the slide to be visible while playing press W or B to see a white or black screen that also pause music and video - to resume from that point onwards, press W or B again!

2 comments









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